Ozark Workflow Solutions helps independent medical and aesthetic practices capture leads 24/7, book appointments automatically, and recover dormant patients — without adding a single staff member.
Every missed call, late-night inquiry, and no-show costs you revenue. We automate the systems that recover it — automatically, every day.
An intelligent chat widget answers patient questions and captures contact info at any hour — even when your office is closed.
New and returning patients book directly through the AI — routed to the right calendar, no phone call required.
When a patient calls and hangs up, they get an automatic text within 60 seconds. You never lose a lead to voicemail again.
After each appointment, happy patients are automatically prompted to leave a Google review — building your reputation on autopilot.
A 4-step reminder sequence at 48hrs, 24hrs, 2hrs, and 30 minutes before each appointment dramatically reduces no-shows.
Patients you haven't seen in 90 days receive an automated outreach campaign — bringing dormant revenue back to life.
We work exclusively with independent medical and aesthetic practices where one captured lead can represent thousands of dollars in revenue.
We handle the entire setup. You answer a few questions about your practice — we do the rest.
Tell us about your practice — hours, services, booking preferences, and communication style. Takes about 15 minutes.
We configure your AI chat widget, knowledge base, booking bot, and all automated workflows — customized to your practice.
Your system is tested end-to-end. You add one line of code to your website and everything goes live — typically within 24 hours.
Leads are captured, appointments are booked, reminders are sent, and reviews are generated — all without any involvement from you or your staff.
No setup fee. No long-term lock-in beyond a 3-month minimum. Cancel with 30 days notice after that.
Lead capture, AI chat, SMS follow-up, and missed call text-back.
Everything in Starter plus appointment booking and automated reviews.
Full automation suite including no-show reduction and reactivation.
Enterprise-level automation with AI voice, VIP programs, and strategy reviews.
Book a free 20-minute demo. We'll show you exactly what the system looks like for your type of practice.
Book Your Free DemoWe're based in Rogers, Arkansas and work with practices across the country.
We are based in Northwest Arkansas and actively serve the Rogers, Bentonville, Fayetteville, and Springdale markets. We work with independent practices nationwide and can onboard any practice remotely.