Ozark Workflow Solutions helps independent medical and aesthetic practices capture leads 24/7, book appointments automatically, and recover dormant patients — without adding a single staff member.
Every missed call, late-night inquiry, and no-show costs you revenue. We automate the systems that recover it — automatically, every day.
An intelligent chat widget answers patient questions and captures contact info at any hour, even when your office is closed.
New and returning patients can book directly through the AI — routed to the right calendar, no phone call required. Works alongside your existing front desk.
When a patient calls and hangs up, they get an automatic text within 60 seconds. By the time your front desk calls back, that patient may have already booked somewhere else.
74% of patients will leave a review when asked — but almost none do it unprompted. After each appointment, happy patients are automatically asked at exactly the right moment.
Automated reminders at 48hrs, 24hrs, 2hrs, and 30 minutes before each appointment, sent until the patient confirms. Fewer empty slots, more consistent revenue.
For practices with returning patient relationships, dormant patients receive an automated outreach — bringing revenue back to life without a single phone call from your staff.
We work with independent medical and aesthetic practices where a single new patient can represent thousands of dollars in lifetime value, and where losing one after hours is never acceptable.
We handle the entire build. You answer a few questions about your practice and we do the rest.
Tell us about your practice — hours, services, booking preferences, and communication style. Takes about 30 minutes and covers everything we need.
We configure your AI chat widget, knowledge base, booking bot, and all automated workflows — customized to your practice. No involvement required from your team.
Your system is tested end-to-end. You add one line of code to your website and everything activates — leads start getting captured from that moment forward.
Leads captured, appointments booked, reminders sent, reviews generated. Every day, including nights, weekends, and every hour your office is closed.
The average independent practice loses 3–5 after-hours inquiries every week. At any case value, this system pays for itself before the end of the first month.
Lead capture and follow-up running 24/7. The foundation every practice needs.
Booking automation and reputation building — leads captured and converted automatically.
Full automation suite — every touchpoint in the patient journey handled automatically.
No setup fee on standard builds. No long-term contracts. Book a free demo and we'll walk you through which tier fits your practice.
Book a free 20-minute demo. We'll show you exactly what the system looks like for your type of practice.
Book Your Free DemoWe're based in Rogers, Arkansas and work with practices across the country.
We are based in Northwest Arkansas and actively serve the Rogers, Bentonville, Fayetteville, and Springdale markets. We work with independent practices nationwide and can onboard any practice remotely.